How to use Google docs efficiently
Google docs tips


Real-Time Collaboration

Google Docs is a powerful tool for collaborating with others on documents in real-time. With just a few clicks, you can share a document with colleagues, friends, or family and work on it together.

To get started, click the “Share” button in the top right corner of the document. This will open a window with options to invite others to view or edit the document, and you can set different levels of access to control who can make changes.

Google Docs also has an “Activity” panel that shows who is currently viewing or editing the document. This can help you ensure that everyone has the same version of the document and troubleshoot any issues that come up during collaboration.

By taking advantage of these features, you can save time and effort when working with others. And with Google Docs’ other helpful tools like outline, voice typing, and keyboard shortcuts, you can work even more efficiently. Let us know in the comments if you have any other tips for using Google Docs effectively.


Voice Typing

One of the great things about Google Docs is its voice typing feature, which allows you to type without a keyboard or even your hands. All you have to do is speak, and Google Docs will type out what you say. This can be especially useful for people who are constantly on the go and don’t always have time to sit down at a desk and type.

To use voice typing in Google Docs, open the Voice Typing panel by going to Tools > Voice Typing or by pressing the microphone icon in the bottom right corner of the page. Then, just press the microphone button and start talking. Google Docs will automatically type out whatever you say.

Voice typing also recognizes punctuation commands, so you can say “period” to end a sentence, or use other commands like “delete that” or “go back.” Plus, you can even insert emojis by saying their names.

Voice typing can save you time when typing out documents and is also helpful for those with physical disabilities that make using a keyboard difficult. Give it a try and see how it can help you work more efficiently with Google Docs.


Make use of the Outline tool

One of the useful features of Google Docs is its outline tool, which helps you quickly organize your thoughts and ideas into an outline. This is particularly helpful for longer documents like reports or presentations.

To use the outline feature, click on the View tab at the top of your document and select “Show Document Outline” from the drop-down menu. This will add a sidebar to the left side of your document that lists all your headings and subheadings.

To create a heading, highlight the text you want to use as a heading and then select a heading style from the Styles drop-down menu in the toolbar. You can also right-click on the text and select “Paragraph” from the drop-down menu to adjust the heading style. To create a subheading, highlight the text you want to use as a subheading and then select a subheading style from the Styles drop-down menu.

The outline feature is a great way to efficiently structure your document, find specific sections, and move them around as needed. It also gives you an overview of how your document is organized, which can help you create a better final product. So don’t forget to use this handy feature in Google Docs.


Utilize keyboard shortcuts

Keyboard shortcuts can save you a lot of time when working with Google Docs. For example, you can use the “Ctrl + C” and “Ctrl + V” keys to copy and paste, respectively, or use “Ctrl + Z” to undo an action. There are many other keyboard shortcuts available, and you can find a full list by going to Help > Keyboard Shortcuts.